FEATURES & UPDATES
Target Date: May 2024
Stay informed with real-time alerts on the latest features, enhancements, and changes in the application. The widget ensures you’re always up-to-date, making your experience more engaging and well-informed.
Target Date: June 2024
The Self-Service Role and Permission Management feature ensures a simplified and modern user experience, allowing for the customization of roles and permissions within PaymentWorks.
Target Date: June 2024
Monitor your EarlyPay program with insights into your invoice approval times, top invoice amounts, and overall metrics.
Target Date: July 2024
Experience a simplified and modernized user interface with the Self-Service User Management feature, providing those with access greater control over user management within the PaymentWorks account.
As part of our modernization initiative, we have enhanced the payee remittance page with a streamlined and user-friendly interface, consistent with our prior releases in the new Next Gen Payee Portal.
Not yet available, the ability for payees to export their remittances data will also be released in April 2024.
All Next Gen UI pages will still allow users to access the Classic UI experience.
aka Dynamic Payment Method
This feature is designed to empower users with more control over their payment methods and terms configuration. With this update, we are adding consistency to the payment method selection and allowing users the ability to configure their payment method and term preferences, display conditions and descriptions. Visit our knowledge base articles to learn more.
Edit permissions were updated recently for all “Admin” roles. However, the new form component must replace existing payment fields in the registration form before the feature will take effect.
Filters have been added to the vendor-facing invoices table in the Next Gen application. Next Gen and Classic invoices pages are now in functional parity.
PaymentWorks has updated all W9 links with the IRS recently released a revised version (dated March 2024) of Form W-9, and Instructions for the Requester of Form W-9.
While the Form W-9 remains mostly unchanged, the revision to line 3a, which provides the federal tax classification of the provider of the form, is intended to provide clarity for limited liability companies (LLCs). New line 3b requires a flow-through entity to indicate whether it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity.
Follow up targeted for April 2024 – Addition of the new 3b field to the core fields in the paymentworks registration form.
In 2023 PaymentWorks started a user platform overhaul (Next Gen) for a more modern and improved experience. On 26 February, we will launch an update to core pages in the Payee User Interface and new navigation.
Impacted: All Payees on PaymentWorks will see a revamped Home (landing) page as well as improved Customers and Invoices pages in the redesigned payee user interface. All Classic pages will remain accessible for the foreseeable future but that will change as we progress towards a complete application overhaul. Payee users will have easy navigation between the two experiences: Next Gen and Classic.
Next Gen User Interface:
Classic User Interface:
UPDATE: This change has gone into effect on the 26th of February 2024. Click Here to learn more!
This feature is designed with your convenience in mind, allowing you greater control over set up and display of your payment methods and terms on the registration form.
Key Improvements:
What’s Next: We’re excited to share more information about this enhancement. Look out for more information to be released over the coming month.
NextGen is our modernization initiative aimed at bringing you a more streamlined, user-friendly experience to elevate your vendor management experience. As part of the initial release (Early December) we are designing a fresh navigation bar, a sleek header, and an enhanced menu.
Who’s impacted:
What’s changing:
A new payments report has been added to the Reports page. This report will shows payment data from payment files delivered to the bank within a given date range.
A new permission-based feature has been released that allows user with specific permissions to reset or restart a registration’s approval workflow. Click to learn more
Certificate Expiration Date Resolution: You’ll now find the updated date displayed consistently within the application, making it easier to track changes. Additionally, this information is readily available when you export the data.
Vendor Bank Update Remittance Address Associations: We’ve added functionality streamlining the process of associating a remit addresses to a new or updated bank account, along with an informative confirmation dialogue window for these bank account ↔︎ remittance address association changes.
Reporting Dashboards: We’ve enhanced our reporting dashboards. Enjoy improved graph performance, even when dealing with large date ranges.
Readdition of two core fields to the short form required fields. These fields were originally excluded from short form but have since been re-added based on user feedback.
Users can now include contact information in the core remittance and order address fields directly within the registration form. Regardless of whether the feature toggle is active, the system will automatically augment the vendor company profile with the core fields. This guarantees consistent data collection and enhances the accuracy of remittance and order information. Learn More
We’ve added tagging functionality to the Updates tab, allowing you to filter and search specific tags, add or remove them, and ensure they are exported in the CSV files, making your workflow more organized and efficient.
The short form feature simplifies the process of onboarding new vendors by providing a second option for a shorter registration form. The purpose of the short form is to better map the onboarding experience to an individual Payee persona, making it easier to complete the registration form. Payers now have more control over resending, correcting, and handling mistakes on the registration form during onboarding, aiming to improve the overall experience while maintaining onboarding via PaymentWorks. Learn More
We’ve added tagging functionality to the Updates tab, allowing you to filter and search specific tags, add or remove them, and ensure they are exported in the CSV files, making your workflow more organized and efficient.
Aha! Requested Change: Renaming of registration fields to be more inclusive.
If there are any issues with the PIF upload PW now has the ability to retrigger the upload of the file, rather than having to ask the Payer to re-upload.
Payers will be notified via email if there are any parsing errors with a payment file and Payment Ops will reach out to help them resolve the issue.
